Wednesday, September 14, 2011

Where Is That File?

Having a hard time finding files on the network? Maybe it is time to clean things up. There is nothing more frustrating than not being able to find a file or folder. Here are some tips to help make the process less daunting.

To begin, make a list of all the network drives and folders you save or retrieve information from. Next, use the Lotus Notes calendar to set aside time each day to go though the items on the list and decide if they need to be archived, deleted, or used. Any items that need to be kept, but are not actively being used, should be archived or saved to a CD, DVD, or USB drive. Items no longer needed and have no future use for should be deleted. Keep any items currently being used. Make sure the items currently being used are easy to find by putting them in descriptive folders. Records management guidelines and standard data secruity practices should be followed when determining what to do with files. Departmental drive cleaning should be coordintated with others that use the folders and files.

Please contact the TAC at 231-591-4822 for assistance.

Written by Jody Gardei